The practice of using business checks to pay bills or make purchases continues to be the standard operating procedure for most businesses. This is true whether the business is a small one that is owned by a private individual or a huge multinational corporation. There are several reasons why businesses prefer using checks over straight cash when making purchases or paying bills, such as safety, security, accountability, and ease of transaction. Many include checks in their corporate resolutions.
If you are a business owner and you want to obtain business checks for your company, there are three ways to do so. You can print your own checks, or order business checks for offices from either a brick-and-mortar business or third-party online vendors. In this article, we will discuss each option, as well as the pros and cons of each. This way, you will be able to decide which method will best suit your needs.
Printing Your Own Checks
Yes, it’s actually possible for you to print your own business checks, provided that you know how to do it properly. There are several things that you need to have in order to print your own business checks. These things consist of software, MICR font, black check stock, MICR toner, MICR placement gauge, and a high-quality laser printer.
For software, you will have several choices, ranging from basic software such as MICR (which can also provide the MICR font) or Microsoft Excel, to popular accounting software such as QuickBooks. There are also plenty of Quickbooks alternatives to choose from as well. You will need to use specific products such as toner and placement gauge in order to properly layout your business checks.
For blank check stock, the recommended type to use is 24-pound secure check stock. After all, these are specifically made to be used with laser printers. The standard size of the check stock is 8 ½ x 11 inches. For your laser printer, most MIRC toners can be easily used for Lexmark and HP brands. In fact, you might find it difficult to find MIRC toners that can work with other printer brands.
There are several benefits of printing your company business checks on your own. First, you have direct control over the printing process. You can decide when to print the checks and how many you need to create. Second, it also allows you to easily print business checks with different layouts or designs for your company. Finally, using your own printing process also increases your security. You will be the only one who has access to your sensitive personal information such as your bank account number.
There is, however, one significant drawback to printing your own business checks. The upfront costs are considerable since you would need to purchase all the needed tools and equipment. Another drawback, although somewhat less problematic, is that you would need to have the basic knowledge on how to use the software and the equipment in order to properly print your checks. However, you can easily find guides online that will teach you how to use check-printing software and equipment properly.
While there are businesses that print and sell business checks, the most common way to order business checks for offices is by going to banks. For this reason, business owners strive to find banks that offer the best business banking deals and the highest quality services. The bank where you have your business account will be able to sell business checks to you. You simply need to go to the bank, present your account number, and tell them how many business checks you need.
The benefit of ordering from your bank is that you will be able to get your checks on the same day and that you can be sure that you are getting a legitimate and working check. You won’t have to worry whether the bank will accept the check since it came from them. You won’t need to worry whether the check is fraudulent or if there is something wrong with the layout that might cause the bank to reject the check during the encasement process.
The drawback of getting checks from your bank is that you will need to physically go to the bank to order the check. You will also be limited to the bank’s standard check design which will feature the bank’s logo, and not your company’s logo. Finally, ordering checks from your bank can be expensive, especially if you are ordering a large number of checks.
Your third option is to look for a third-party online vendor to print your business check. There are numerous suppliers online, so you will be spoiled for choice. You will need to find a supplier who will suit your printing needs, such as your budget, the number of checks that you need, and your delivery schedule. Look over your financial options and your business check criteria to choose the best vendor.
There are quite a few benefits to ordering business checks for offices online. You can contrast and compare as many vendors you want to find the right one for you. You can also customize the check to your exact design and specifications. Of course, you can’t overlook how incredibly convenient and easy it is; you can practically order your checks anytime, anywhere, as long as you are online.
While there are so many benefits to ordering checks online, there is one big drawback: there are many shady and untrustworthy vendors. Choosing the wrong vendor will leave you vulnerable to crimes such as check fraud and theft since you will be trusting them with your sensitive banking information.