It is arguable that email is a business’ most commonly used method of communication. It is used to deliver vital work-related information all throughout the day. That means that It is checked by managers and employees on a daily basis. This is why it is important for business owners to choose an email service that best suits their needs. Access to information should be easy. There should be as little margin for error as possible. If you are in the market for a good email service for your small business, here are a few to consider.
Gmail (Google Apps)
Gmail is the most widely used email service provider in the world. It has a user-friendly interface and customizable settings. These features allow you to tailor your email to fit the needs of your business. It also comes with a calendar that can be shared between managers and employees. In addition, Gmail is integrated with Google Drives. This gives you about 30gb of free online storage. If you feel that your business needs more storage, you have the option to pay $10 a month for an upgraded account. The upgrade will grant you unlimited cloud storage. It also provides you a few extra features, such as archiving and advanced admin controls. Gmail is packed with useful features like these. In addition, it is constantly being updated by one of the most reputable companies on the internet. This makes it one of the best choices for a good email service on the market.
Outlook is one of Gmail’s main competitors. It comes with a lot of the same basic features such as 25gb of cloud storage, shared calendars and a simple interface. However, what sets Outlook apart is its integration with Office suite products. Programs like Microsoft Word and Excel are available as web apps through Outlook. If you wanted to open and edit a Word document online, you can do it completely through your email. This is great for businesses that utilize a lot of Microsoft’s products. Text documents and spreadsheets can be shared between employees. There is no longer a need for constant downloading and re-uploading. If this sounds like something your business needs, you should greatly consider adopting Microsoft Outlook as your email service.
ZohoMail is a slightly lesser known email service that, nonetheless, comes with all the same features shared between Gmail and Outlook. It has shared calendars, tasks, custom email addresses, instant chat and a guaranteed 99.9% uptime. Though there is one advantage Zoho offers that Gmail and Outlook do not. Zohomail has no ads whatsoever. It also comes integrated with business-oriented apps that Google and Microsoft lack. Apps for accounting, CRM, invoicing and recruiting are all available through Zoho’s office program suite. It even comes with Zoho Writer. This feature is an online text document app similar to Outlook’s Word. A lot of Zoho’s services are cheaper than Microsoft’s Office suite or Google Apps. If pricing and integration with unique business apps are areas of concern for you, ZohoMail should make for a good email service.
Thunderbird is made by the developers of Firefox. It has seamless integration with the web browser. It also boasts an incredibly minimalist design. What sets it apart from the other email services on this list is the fact that it is open-source. You have the ability to either create your own add-on or download one of the thousands available through Firefox. This gives you a lot of customization options. Thunderbird itself is simplistic and comes with very basic features. Therefore, you essentially have a blank slate to create an email that fits your exact needs. If none of the other entries on this list appeal to you, you may prefer to construct one on your own. Thunderbird should be a perfect fit for you.
Choosing the right email service can make an enormous difference in how your small business runs. Information can be relayed more efficiently through instant chats and calendars. Employees can make use of web apps to edit shared documents. If you feel that these are features needed in your business, consider choosing one of the email services listed in this post. You will soon be able to reap the benefits a good email service provides.
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