When it comes to business operations, there is nothing more important yet underappreciated than maintenance. Office maintenance work is not easy. If you are a new maintenance manager, this may come as a surprise to you. Inventory management of maintenance supplies may not be a set of skills that you just innately possess. If you need to figure out how to manage maintenance inventory, keep reading below. This post will teach you the maintenance supply management best practices you need to keep business running smoothly for everyone else.
Set minimums for your maintenance stock. Decide on a set amount for each maintenance supply product which will immediately trigger a product re-order when the inventory falls below that number. This is one of the fundamental inventory management best practices for a reason. It will help you keep operations running smoothly for all the other employees in the building by never running out of maintenance supplies.
Try to anticipate the timing of your office’s average repair cycles. If you can anticipate when things will break down or otherwise need repairs, you can plan for that. This allows you time to get maintenance tools, parts and other supplies you need before you actually need them to fix your office interiors. That way, your office experiences as little downtime as possible with its business technology. That will ultimately make your office one of the most productive and efficient, which is sure to reflect positively on you.
Prioritize Quality Control
Prioritize quality control procedures with your maintenance stock. Maintenance supplies are vital parts of all areas of business operations. You do not want to increase downtime or cause unnecessary down time just because you had a faulty product that you did not catch until it was time to use it. This can be avoided by implementing a quality control system for maintenance supplies inventory. Prioritize this to ensure proper business functions with no unpleasant surprises.
Sort and categorize all of your maintenance supplies and tools. This is one of the inventory management best practices that will help you to better organize your inventory. This will help you improve efficiency overall. It will also make reordering stock much simpler and quicker. You will be much better able to determine what your maintenance department needs when it comes time for ordering. Be sure to take time to categorize and organize all your maintenance supply products to speed up ordering processes and improve overall efficiency.
Consider Pooling Spares
Your maintenance team can also consider pooling spares with other company locations and office spaces. Doing so will help to reduce the amount you need to spend on those expensive items that are rarely used. You and a nearby location can work out which location will stock which maintenance tools and supplies. This will greatly help your maintenance budget out. Further, it will make your response time much quicker when the rare occasion does arise that you need to use these expensive, specialized inventory items. That is why it is one of the best maintenance supply inventory management tips to take into consideration.
If you are a maintenance manager, keeping track of maintenance supply inventory is a large portion of your job, as well as ensuring that your team avoids the worst passwords to protect your digital security. You may not have the first idea how to manage maintenance supplies and ensure proper inventory management. Well, before this post you did not. Now, you can study and review the inventory management best practices detailed above. These inventory management strategies will help you ensure that your company has everything they need, exactly when they need it. Keep operations running smoothly by running your maintenance inventory management impeccably.