5 Ways Shift Scheduling Software Optimizes Time Management

There are several advanced ways shift scheduling software optimizes time management. Whether your company has 10 employees or 1,000 employees, it can be difficult to coordinate everyone’s schedules. As a project manager, you likely have too many other responsibilities to waste hours trying to come up with a schedule that accommodates your company and your workers’ needs. Fortunately, scheduling software can help you reduce the time it takes to manage weekly shifts. Additionally, there are many integrated tools to help you implement a more organized and efficient work schedule for your team. Read on to discover several ways shift scheduling software optimizes your business’s time management.

Reduce Employee Absences

Shift scheduling software can reduce employee absences to maximize productivity in your business. Even with an absent management policy, emergencies and unplanned absences do happen. Inevitably, there will eventually be same-day situations where workers get sick and cannot show up for their shift. Luckily, many shift scheduling software is equipped with a space to prepare a pool of employees who can take this shift last-minute. This can mitigate issues where your working environment is understaffed due to absences. Generally, you can assign full-time, part-time, contingent staff members to pick up the shift in the case of an emergency. In this way, shift scheduling software helps reduce employee absences to manage time on a day-to-day basis.

Time Tracking

Another way shift scheduling software helps to manage productivity in your business is through time tracking. Many software applications contain protective time management features to ensure that your staff is reporting their time accurately. Often, these technologies will extend to over-time, travel, and special project work as well. Many employee scheduling systems are equipped with clock-in processes. For example, some applications include biometric time tracking capabilities. These may utilize fingerprints or facial recognition technology to monitor accurate time reporting. Time tracking features embedded in shift scheduling software can optimize your company’s time management.

Cloud-Based Platform

Many shift scheduling software systems operate on a cloud-based platform to maximize efficiency in your company. Web-based software allows your employees to access their schedules anywhere they can utilize WiFi or mobile data. This can make it easier for them to input their scheduling needs that balance their employee work life. Moreover, many shift scheduling software has options for mobile applications. This gives your employees a portable method to manage their scheduling. In addition, a cloud-based platform provides you with faster, easier, and more flexible schedule deployment. It also enables software updates to ensure that your company is utilizing the most efficient and effective program version possible. Cloud-based platforms can significantly increase efficiency within your company.

Drag & Drop Schedule Building

Many shift scheduling software utilizes drag and drop schedule building for streamlined management processes. To create a schedule, you typically just need to download the shift software. Then, invite your employees. Once they confirm, you can drag and drop your team members into time slots to assign shifts. You can do this for days, weeks, and months at a time if you choose. Once you publish the schedule, you can save it as a template to use in the future. If you want to use the same schedule, all you have to do is copy and paste your saved template. Simple drag and drop schedule building can help you significantly reduce time spent on scheduling your employees.

Software Integration

Shift scheduling software integration can further optimize your business’s time management. When planning shifts, you need to know how your labor costs relate to profitability. Fortunately, some software programs can integrate into current cloud-based POS systems and managers to generate reports comparing costs to profits. These analyses can help save you time on manual calculations that would inform your scheduling process. These integrated software solutions can also search history to see how many people worked on a given day in past years. In this way, you can better gauge how many people you need to schedule for optimal business. Software integration can improve your time management by better informing your scheduling decisions.

There are several ways shift scheduling software optimizes your business’s time management. For instance, you can reduce employee absences by creating a pool of covering staff. With time tracking, you can streamline the time management process for employee clock-ins. In addition, many shift scheduling systems operate on a cloud-based platform, increasing portability and accessibility. Moreover, drag and drop scheduling techniques simplify the building process as well. Software integration allows you make informed scheduling decisions for your company. Consider the points above to learn about various ways shift scheduling software optimizes your business’s time management.