How Legal Online Notary Services Save Business Money And Time

With modern technology advancements, even the most simple business operations have been revolutionized, like buying business shelving. Now, video conferencing technology has made it possible to digitally notarize documents. But, there are still many questions left unanswered for business owners curious about online notary services. If you want to take advantage of the opportunity to easily notarize documents online, learn all about the new services below.

How Do Online Notaries Work?

Digital notarization is much the same as traditional notary practices. Depending on the online notary services you choose to work with, the steps may vary a little bit. But typically, you will be required to upload the document to be notarized to the service’s platform. Then, you need to produce a government issued photo ID or passport to verify your identity. You may also be required to answer a few personal questions. Next, you will sign your document and be connected with a live notary public agent via webcam. The online notary public will verify your signature and ensure that you are who you say you are. Once that is done, the online notary will complete the required section of your document and apply the notary public seal and signature. All you have to do is download the notarized document and print or email to whomever you need. It is as simple as that.

Is Online Notarization Legal?

Online notary services are only legal in some states. Currently, online notarizing services are only legal in 18 out of 50 U.S. states. The states where these digital business applications are legal include California, Colorado, Michigan, Texas, Utah, Wisconsin, Florida, Indiana, Oregon, North Carolina, Virginia, Pennsylvania, New Mexico, Kansas, Delaware, Arizona, Florida and Minnesota. Outside of those jurisdictions, you may want to avoid getting documents notarized online. Otherwise, you could put your business in a legal gray area.

How Much Does It Cost?

Online notary costs vary by provider. Most online notaries charge roughly $25 per document. However, some digital notary services offer enterprise solutions for business in particular. This is still considerably more expensive than traditional notary public prices. But, it may prove to provide some cost savings for your business versus the traditional per document fees. When it comes to online notaries public, you are certainly going to have to pay for the convenience.

Offers Convenience

There are clearly many benefits to using online notary services. Digital notarizing is much more convenient than the traditional form. This is particularly true for businesses, who could benefit from enterprise-specific online notary plans. In business, there are plenty of documents to be notarized. If you have to send someone out to visit a notary public every single time you need something notarized, this costs you precious employee productivity and damages operations efficiency in general. The convenience online notarizing affords is something that most business owners would love to capitalize on.

Saves Money

Online notarizing services can also save businesses money. The time it takes to get documents notarized costs you productivity and efficiency. When you cut that time in half with notarization online, you save your business money. You can close deals faster by getting client documents notarized online. This may prove to fix cash flow problems too. If you want to save some money, consider looking at enterprise online notary services for business.

Business owners are busy. So are their employees. Getting a document notarized takes time and money. But unfortunately, document notarization is a crucial part of identify theft protection and fraud protection. Thanks to modern technology, you can simplify this process. You can now get documents notarized online. This can prove to cut costs for business. It also provides much more convenience than traditional notary public services. Use the information above to determine if an online notary public is the best option for your business. If you are lucky, you will soon be able to have documents notarized from the comfort of your office, home or home office!

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