A Comprehensive Guide To Develop A Successful Benefits Strategy

For many businesses, an employee benefits strategy is something of a secondary objective. If approached correctly, it can boost your odds in times of crisis. As an HR professional, your objective is to support top talent and maintain your position as a solid business. However, creating a successful benefits strategy is not easy nor fast. Unless you are using a software tool, you will need expert guidance. Indeed, it is imperative to understand the development process. This way, you can accelerate the process. Read on to learn more about how to develop a successful benefits strategy.

Adapting Your Benefits Program

In most developed countries, some benefits programs are mandated by the government. These usually cover stuff such as unemployment insurance, medical care, worker compensations, among others. As we said, these are mandatory and are ubiquitous so they are hardly benefits as we all expect them to be. Secondary benefits are optional and are technically “nice-to-have” ones. These can vary from things such as paid-time-off, paid vacations, vision and dental insurance, and even professional development reimbursement. These benefits are great for employees and are often valued more than a higher salary. Yet, with so much to choose from, you need know what to include in your strategy. Read on to learn more about key benefits program strategy components.

Establish Key Objectives

Your entire benefits program should be crafted, polished, and executed in favor of your key objectives. What are the objectives? These are your employee needs and requirements. However, before you start creating your list, you need to take into account the number of employees, your industry, and what employees want. Consider collective bargaining agreements and location as well.

Whether you want to create a tuition reimbursement program or provide protection in case of health issues, you need to satisfy your employee’s needs as much as you can. In case you don’t know what your people need, conduct surveys, perform meetups, and keep an open thought to suggestions. Sometimes the solution is not as complicated as it might seem. Also, perform such checkups from time to time to be on top of your employee needs.

Identify Success Metrics

To know what success is, establishing key metrics is a must. Settle on realistic goals and don’t forget to ask what you want by the end of your business process. Another key metric you should keep in mind is time. See how long it would take you to execute your plan, as well as keep an eye on spots that might hinder your progress.

Understand Employee Requests

One of the most critical parts of your program development is understanding the requests. Often, it is the most challenging element of the process but it will pay off handsomely if you do it right. If you don’t know where to start and the survey results don’t point to anything, consider what your core competition has on offer, current tax regulations, your employees’ understanding of their benefits needs, and reputable market research findings.

Additionally, you can perform face to face communications with your people. The more you talk with them, the better you’ll understand. Doing so also contributes to their motivation. How? It shows them that you care about them and their opinion. A win-win situation, especially if you are viewed as coldblooded when you’re not around. Proper communication will also allow you to see what benefits are most prioritized and what can be ditched altogether. Although in the case of the latter, do consider testing as sometimes your employees might not see the immediate effect of the benefit.

Your efforts will also go in vain if you neglect to learn the demographics. As a rule of thumb, Tabulera specialists point out that you need to identify different demographics to be able to provide appropriate benefits. The more varied your team is, the more diverse benefits you’ll need to cover. This can be daunting if you are working in a big and busy city. However, you don’t have to assess everyone individually, consider grouping them, and provide options that’ll cover both, newer and older generations.

Track Administration Performance

Like any good business strategy, you need to constantly evaluate and analyze the performance of your benefit plan. Review and assess your key benefits to see whether they meet the objective you’ve selected or whether it satisfies your employee needs. Typically, most benefit strategies require a dynamic approach to assessment so there’s no single formula to use. The reasons are varying and can range from things such as market fluctuations to regulations to personnel demographics. Once you’ve performed your initial analysis if need be, re-design and adjust the benefits to maximize the outcome. If maximization isn’t possible, make it efficient. Additionally or you can use various benchmark sources to see the effectiveness of your benefits system. Lastly, make sure you conduct satisfaction surveys to track employees‘ feelings towards your program.

Benefits Plan

Now that you’ve learned about your employee needs, performed the necessary evaluations, it is time you hit the drawing board, and sketch your ideal benefits plan. The process can be demanding so here are a couple of tips and recommendations you can use to boost your performance:

The Core

When creating your perfect benefits plan, make sure that you have room to introduce new additions and changes into the ongoing plan and remove certain benefits in case they aren’t being used by your employees. Here, employee communication skills are vital. In addition, see if any benefit require employee input as well as whether you can opt for a third-party benefits plan implementation service.

The Cost

Your benefits program has a budget limit, that much is clear. As you would calculate your final yearly revenue, you will have to identify how much the plan would cost you in the next 12 months. We suggest that you start graphing your monthly expenses on benefits and work your way from there. If you currently don’t have a benefits strategy and this is your first attempt at one, consider hiring a professional to handle the analysis part. If that is not an option, you can always use a benefits administration software system. The machine learning algorithm will crunch the numbers and present a final figure for you to work with.

Implement A Benefits Administration Solution

Now in case you’ve decided to use a benefits administration software system but have no clue what they are and how effective they can be, a brief rundown is in place. So, AI tools like Tabulera’s solutions can offer some convincing advantages to your business:

Save Time

One of the key benefits of automated platforms is they can save you a lot of employee and HR time. They will not only perform repetitive tasks but can free time in places you never thought possible, such as automatic vacation allocation, approval, etc. Automation isn’t the only benefit they provide, benefits administration software is good at analyzing and presenting data. In case you employees need to see how many vacation days they have, or when they might potentially go on one, they can do that remotely without HR’s involvement.

Avoid Common Errors

Machines are way better at doing mundane work and they are immune to typical human errors. A benefits administration software solution will help you eliminate mismatch in data, and in case of necessity, safeguard it from corruption and losses.

Full Control Over The Process

The entire benefits management process is under your control. No need to travel, no need to be in different places at the same time, perform HR tasks from the comfort of your office.


AI is all about speed, accuracy, and convenience. Get access to all your employee records from any point in the world, eliminate unnecessary paperwork, and streamline the management process. All with a benefits administration system.

A good benefits strategy is all about focusing on your employee culture, budget, and needs. By setting up clear objectives and expenses, you can design a proper benefits plan that will work not only to meet immediate requests but in the long run as well. However, if you feel like you need a helping hand, a hand that will streamline your benefits administration process, you can always employ an Employee Benefits Administration system. It will save you time, it will improve your employee experience, and most importantly, it will help you get better results.

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